Important Dates and Deadlines

 

Bag Insert – 6,000 inserts
***Must arrive on or before February 14
Items must be addressed as follows: MGMT – BAG STUFFING (CPAC 2018)
C/O FREEMAN
9900 BUSINESS PARKWAY
LANHAM, MD 20706

Ad for CPAC Official Guide
***Due by February 1

Logo Submission
ASAP – both JPG and Ai or EPS versions

Submit here: https://conferencelogistics.wufoo.com/forms/z1f44k5j0yvz2g6/

Marketing Email
HTML format is preferred and, if possible, please host pictures on your own server. Please request your preferred date and send time, and we will let you know if that date is available. We will need the content 1 week prior to your confirmed send date. Please note that content is subject to approval by CPAC.

Submit here: https://conferencelogistics.wufoo.com/forms/z1v36uxa02linq3/

Facebook/Twitter Posts
Please remember to keep your tweets to 140 characters, and note that images count towards the characters. Please request your preferred date and send time and we will let you know if that date is available. We will need the content 1 week prior to your confirmed send date. Please note that content is subject to approval by CPAC.

Submit here: https://conferencelogistics.wufoo.com/forms/z1v36uxa02linq3/

Promoted Posts in the App
***Due by February 8
We recommend that the promoted post is an image with text on it, not a text/image combination. The recommended specs are as such: 2 MB or less in a square format using GIF, JPEG, or PNG format.

Push notification
***Due by February 8
The message text must be 140 characters or less, and we recommend that you create a tappable message by embedding a URL behind the text. Although the URL will not show in the text, it does count towards the 140 characters. Please send promoted posts and push notifications to me in the below format:

Message Text: Tap here to learn more about our mobile app provider!
Message URL: http://www.crowdcompass.com/

Banner Ads
***Due by February 8
The specs are below. Please note that we need two images to properly display your banner ad.

PNG Only Mobile Banner: 640 x 150 pixels
Tablet Banner: 552 x 150 pixels

60 second videos for the projection screens
***Due by February 8
Please ensure that these videos are in high definition.
Video Spec for Main Room: 1920×1080 .MOV H264 compression. 24 or 30 frames a sec.

Insurance
**Due by February 17
As a standard requirement for all exhibitors, it is necessary to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. The American Conservative Union and the Gaylord National Resort & Convention Center shall be named as Additional Insureds. This insurance must be in force during the lease dates of the event, February 21-22, 2018.

If you plan to provide proof of insurance through your organization’s insurance company, please send it to Carly Conley: cconley@conservative.org

If you plan to purchase insurance through Rain Insurance for $84, please click here.

Exhibitor Kit
Only Approved Exhibitors will be able to place orders

Shipping Exhibit Materials

Shipping to Freeman Warehouse
Exhibiting Company Name
C/O FREEMAN 9900 BUSINESS PARKWAY LANHAM, MD 20706
CONSERVATIVE POLITICAL ACTION CONFERENCE 2018
Booth #___
Shipments will be accepted starting January 22, 2018 through February 14, 2018. Material arriving after February 15 will be charged an additional after-deadline charge. The warehouse hours are 8:00am – 3:30pm.

Shipping to Gaylord
Exhibiting Company Name
C/O FREEMAN GAYLORD NATIONAL RESORT & CONV CTR 701 WATERFRONT STREET NATIONAL HARBOR, MD 20745
CONSERVATIVE POLITICAL ACTION CONFERENCE 2018
Booth #___

Freeman will receive shipments at the exhibit facility on February 21, 2018. Shipments arriving before this date may be refused by the facility.

MATERIAL HANDLING Any Shipments brought to the dock or shipped via Freeman will require a Material Handling Fee. Please read below other options to bringing in your items

One individual from each exhibiting company is permitted one trip to hand-carry items into the exhibit facility. The exhibitor use of dollies, hotel baggage carts, flat trucks and other mechanical equipment, is not permitted. Freeman will control access to the trade show floor which includes access from the loading docks and/ or all doorways into an exhibit facility. This will help to provide a safe and orderly move-in/move-out. Unloading

or reloading of any freight into the exhibit hall by any and all private vehicles and contracted carriers will be handled by Freeman. Rates for material handling services are enclosed in this exhibitor service manual.

Freeman shall be the sole authority on all matters in the DOCK area. This shall include but not be limited to such items as assignment of dock space and loading or unloading of all materials and equipment.

Any conflicts or disagreements regarding the union jurisdictions or interpretations thereof should be resolved with representatives of Freeman and Show Management.

Move-in information

You can pick up your sponsor registrations on Wednesday, February 22 from 2-8pm at the registration desk, outside of the Potomac Ballroom.

EXHIBITOR MOVE-IN
o   Wednesday February 21, 2018 2:00 PM – 8:00 PM
o   Thursday February 22, 2018 6:00 AM – 9:30 AM

EXHIBIT HOURS
o   Thursday February 22, 2018 12:00 AM – 5:00 PM
o   Thursday February 22, 2018 7:00 PM – 8:30 PM Welcome Reception
o   Friday February 23, 2018 12:00 AM – 6:00 PM
o   Saturday February 24, 2018 9:00 AM – 12:00 PM*

EXHIBITOR MOVE-OUT
o   Saturday February 24, 2018 12:00 PM – 3:00 PM
*Early booth dismantle is prohibited; if an exhibitor dismantles their booth before 12pm on Saturday, February 24 $250 will be charged on the credit card on file. No Exceptions. All exhibitors agree to this in the terms and conditions

 

Key Contact Information

 

Sponsorship Fulfillment: Marie Fredlake: Marie.Fredlake@conferencedirect.com
Sponsorship/Exhibitor Sales: Carly Conley: cconley@conservative.org
CPAC Programmatic and Logistical Questions: Carin Walters: cwalters@conservative.org

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CPAC is a project of
American Conservative Union

Conservative Political Action Conference
Wednesday, February 22, 2017

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD 20745

Ph: (202) 347-9388 | Fx: (202) 347-9389

ACU. All Rights Reserved.